Taskade Review 2025: Features, Pricing, Pros & Cons

Does your team’s workday feel like a frantic scramble between different apps? Your tasks are in Trello, your notes are in Google Docs, and your conversations are buried in Slack. This digital juggling act isn’t just annoying—it’s a serious drain on focus and efficiency. You’re not alone; studies show the average employee now uses around 10 different apps daily.

According to research by the American Psychological Association, this constant “context switching” can slash your team’s productive time by as much as 40%. That’s like losing two full workdays every single week. This app chaos doesn’t just waste time; it buries brilliant ideas under a mountain of notifications and leads to frustrating, preventable mistakes.

But what if you could consolidate that chaos into one calm, organized space? Imagine a single hub for your tasks, project plans, team chats, and even mind maps—all working together, with a smart AI assistant built right in. This is the promise of Taskade. In this detailed review, we’ll explore how this all-in-one tool works, analyze its features and pricing, and see if it truly is the solution to streamline your workflow in 2025.

Taskade Overview

Taskade is an all-in-one productivity and collaboration platform designed to streamline how individuals and teams manage tasks, brainstorm ideas, and execute projects. Since its launch in 2018, Taskade has focused on integrating task lists, mind maps, project management, and real-time collaboration into a unified and user-friendly workspace. The company operates globally, with its headquarters in the United States, and caters to millions of users including freelancers, educators, businesses, and large organizations.

The founders set out with a mission to simplify digital workspaces, aiming to eliminate the chaos of juggling multiple productivity tools. Over the years, Taskade has rapidly grown, now employing an estimated 40–50 staff members who continue to innovate on features like AI assistants, multi-view dashboards, and automation. The platform places a strong emphasis on security, flexibility, and seamless cross-device experience across web, desktop, and mobile.

Product Name	Taskade
Official Website	https://taskade.com
Developers	Taskade Inc.
USPs	AI-powered automation, real-time collaboration, extensive templates, multi-view dashboard
Category	Productivity, Project Management, Collaboration
Integrations	Slack, GitHub, Google Calendar, Zapier, Cloud storage, Dropbox
Best for	Teams, Businesses, Freelancers, Educators, Remote Workers
Support Options	Help Center, Email, Live Chat, Knowledge Base
Documentation	Comprehensive online docs, video tutorials
Company Headquarter	United States
Starting Price	Free plan available
Alternatives	ClickUp, Asana, Notion, Monday.com, Trello, Nuclino
Affiliate Program	Yes
Affiliate Commission	Up to 30% per sale
Money-Back Guarantee	30 days (on paid plans)
Number of Employees	~40–50
Launch Year	2018
Mobile Apps	iOS, Android

Taskade stands out for its user-friendly interface, commitment to innovation, and robust set of features supporting individual and team productivity alike.

Taskade Features

With Taskade, your remote teams can organize projects through collaborative workspaces and integrated video and messaging tools across platforms.

Maintain and Manage Tasks and To-do-list

Taskade allows users to make changes in projects to fulfill tasks properly and maintain the workflow. Taskade is the best task management software to get all your work done in one place.

Taskade provides an adjustable task list for task organization and management. It lets users create tasks instantly and assign them to others with due dates and automatic reminders.

It offers task commenting and @mentions, along with moving, copying, and filtering of tasks.

Teams are free to select from various Taskade views that comprise a traditional task list view, an adjustable board view, an action sheet view, a mind map view, and a management chart view.

Share Tasks Online

For every task, you have to assign to your team, you can share it through to-do lists, mind maps, and projects without any cost with your teammates, and collaborate in real-time, on any device you wish.

You can also have conversations with your team on the same page through integrated chat and messaging, which includes instant notifications for every new message, screen sharing, and video conferencing for your projects.

It also provides a version history to connect with or recover previous versions of project information, a visual activity feed of variations made to the project, multiple user syncing, workspace and subspace, roadmap/agenda, push notifications, search, team approval, and shareable project links.

Organize Team Tasks

On Taskade, you can schedule, maintain, and prioritize your daily and weekly tasks on the team roadmap available. This will help in regulating your workflow and achieving tasks on time.

Schedule Tasks and Calendar

You can observe your ongoing tasks and the progress of every project in a combined calendar. Just switch through the calendar view for each project. With this, you can properly schedule your tasks and never miss any specific details of your various projects.

A shared Taskade team calendar displays team progress instantly. It is best for users who want to schedule multiple projects across teams and workspaces.

Users also get access to more than 300 Taskade templates for a range of workflows, and can also build custom templates of their own. A dark mode theme is also available on the user interface.

Taskade features include assistance for multiple languages, logo uploads, custom backgrounds, content inserted from other apps, instant preview, calendar feed integration, data encryption, regular backups, and Google/Twitter/Facebook SSO.

Multi-View Workspace

Taskade enables you to visualize your projects in multiple ways, such as List, Board (Kanban), Table, Mind Map, Org Chart, Calendar, and Gantt Chart views.

This flexibility allows you to adapt the layout to your specific workflow or team preferences, making it much easier to prioritize, organize, and execute projects just the way you like.

AI-Powered Agents & Automation

Harness the power of AI within Taskade by building custom AI agents that automate tasks, generate summaries, write notes, and manage repetitive workflows.

The intuitive AI workflow builder can help you create recurring processes, outline content, and offer instant contextual suggestions, truly streamlining your day-to-day operation.

Template Library

Kickstart your work with Taskade’s massive library of 500+ smart templates suited for various uses, including meetings, project roadmaps, journals, sprints, or strategic planning.

You can easily customize these templates or create your own, ensuring your workspace always fits your evolving needs.

Real-Time Collaboration

Work together in real time with seamless collaborative editing, live chat, instant sync, and built-in video conferencing. With features like comments, mentions, and role-based permissions, Taskade ensures everyone stays on the same page, regardless of where they’re working from.

Advanced Task & Project Management

Taskade excels at detailed task and project management, allowing you to assign tasks, set due dates, create recurring reminders, tag items, organize with folders, and manage subtasks. Get a bird’s-eye view of project progress with dashboards and activity logs, making sure nothing slips through the cracks.

Powerful Integrations & Export Options

Extend Taskade’s functionality by integrating it with popular tools like Slack, GitHub, Google Calendar, Zapier, and Dropbox. You can also export your project data in various formats—PDF, Markdown, text, or images—for easy sharing, reporting, or backup.

Security & Compliance

Your data is safeguarded with enterprise-grade security, including end-to-end encryption both at rest and in transit. Taskade is fully GDPR-compliant, provides granular user permissions, and offers strong protections ideal for teams handling sensitive information.

Other Notable Features

Benefit from automation loops to streamline recurring tasks, organize your projects into customized workspaces, and leverage built-in AI content generation for everything from meeting agendas to creative brainstorming. Plus, Taskade’s accessible free plan makes it simple to try out these capabilities before committing to a paid tier.

These features work together to create a powerful, flexible, and all-in-one productivity platform perfectly suited for individuals and teams in 2025.

Taskade Alternatives

If you’re looking for a productivity tool but want to explore options beyond Taskade, you have plenty of powerful alternatives. Each platform brings its own blend of unique features, pricing, and strengths—ranging from deep customization and AI automation to ease of use and collaboration.

Choosing the right alternative depends on your workflows, team size, integrations, and budget. Below, you’ll find a side-by-side comparison table of leading Taskade alternatives to help you select the best tool for your needs in 2025.

Product	Key Features	Best For	AI Tools	Collaboration	Views	Price (per user/mo)	Free Plan	Mobile Apps	Integrations	Ideal Team Size	Notable Limitation
ClickUp	Advanced automation, multiple views, docs, dashboards	Project-heavy teams, agencies	Native AI	Real-time editing, chat	List, Board, Calendar, Mind Map, Gantt	$5 (Unlimited), $12 (Business)	Yes	iOS, Android	Slack, GitHub, Google, Zapier	All sizes	Learning curve, some mobile view limits
Notion	Docs, databases, templates, wiki, notes	Personal, wikis, startups	Add-on	Comments, shares	Table, Kanban, Calendar, Gallery	$8 (Plus)	Yes	iOS, Android	Slack, Google Drive, Zapier	All sizes	Complex setups require time
Asana	Task management, timelines, automation, reporting	Teams, projects, remote work	No	Real-time, chat	List, Board, Calendar, Timeline	$10.99 (Premium)	Yes	iOS, Android	Slack, Dropbox, Zapier	Small-medium teams	Some features premium-only
Monday.com	Work OS, custom dashboards, automations, CRM	Processes, ops, scaling	No	Comments, live collab	Board, Calendar, Timeline, Gantt	$8 (Basic), $10 (Standard)	Yes	iOS, Android	Teams, Excel, Slack, Google	Any, but great for scaling	Takes time to configure fully
Trello	Simple boards, cards, automations, power-ups	Visual project tracking, simplicity	Butler bot	Real-time, comments	Kanban (Board), Calendar	$5 (Standard), $10 (Premium)	Yes	iOS, Android	Google Drive, Slack, Dropbox	Small teams, freelancers	Limited advanced features
Nuclino	Ultra-simple wiki, nested lists, Kanban, lightweight	Knowledge sharing, fast setup	Add-on	Real-time multi-user	List, Board (Kanban)	$5 (Standard), $10 (Premium)	Yes	No	Slack, Google Drive	Small teams	No mobile app, limited integrations
TickTick	To-do lists, Pomodoro timer, habit tracker	Individuals, reminders	No	Basic sharing	List, Calendar, Kanban	$2.99 (Premium, annual)	Yes	iOS, Android	Google Calendar, Siri	Individuals	Team collaboration limited
Coda	Docs, tables, powerful automations	Product, docs, startups	Add-on	Comments, shares	Tables, Kanban, Gantt	$10 (Pro)	Yes	iOS, Android	Slack, Gmail, Google Drive	Small-medium teams	Steeper learning curve for new users

• Pricing listed is for standard paid tiers, per user, billed annually (where available). Free plans are available for personal/basic use on all platforms.
• Features may differ based on plan and periodic platform updates. Check each provider for the latest details.

This table gives you a quick overview to compare leading Taskade competitors—so you can find the project management or productivity platform that best fits your 2025 workflow!

Taskade Pricing

We checked Taskade’s official pricing page for the most recent 2025 data. Taskade offers three main plan tiers—Free, Pro, and Teams—and also Enterprise level options. Here’s a detailed breakdown:

Plan	Monthly Pricing	Yearly Pricing	Workspaces	Storage	Version History	AI & Automation Limits	Best For
Free	$0	$0	1	~250 MB	7 days	1 AI Agent, 5 AI requests/day (~150 tasks/month)	Individual users or quick trials
Pro	$20/month	$10/month	Up to 10	~100 GB	1 year	10 AI Agents, 100 automation flows—~10,000 tasks/month	Small teams needing AI workspaces
Teams	$100/month	$50/month	Unlimited	~1,000 GB	Unlimited	Unlimited AI Agents & flows—~100,000 tasks/month	Larger teams, agencies, enterprises
Enterprise	Custom pricing	Custom pricing	Unlimited	Custom	Custom	Unlimited AI tasks, SSO, SCIM, audit logs, premium onboarding & support	Compliance-heavy or global orgs

Best Plan Recommendations

• Free Plan: Perfect for solo users or those exploring Taskade. It includes essential AI and collaboration features at no cost.
• Pro Plan: At $8/user/month (annual billing), this provides generous AI usage, multiple workspaces, and ample storage—ideal for professionals or growing remote teams.
• Teams Plan: For teams needing full collaboration capabilities, generous storage, and enterprise-grade controls—including unlimited AI automations—this plan is a strong choice.
• Enterprise: Tailored to large organizations requiring advanced features, advanced security, and personalized support.

Key Notes & Insights

• Taskade offers a 30-day refund policy on all paid plans in case you’re not satisfied.
• Paid plans include “unlimited” AI usage, although they are governed by a fair-use policy—in practice, usage limits are soft.
• The Free plan is continuously available but now includes usage limitations (e.g. AI requests per day, workspace count) even though early adopters may retain legacy unrestricted status.

Comparison Snapshot

• Free: Basic access with limited AI, perfect for testing.
• Pro: Balanced choice offering AI power, storage, and flexibility at a reasonable price.
• Teams: Enterprise-level capabilities with extensive collaboration tools and secure automation.
• Enterprise: Fully customizable for high-need businesses, with advanced support and compliance features.

Why the Pricing Structure Works

Taskade’s tiered pricing scales with your usage and team size—from individuals using simple AI assistance to large teams leveraging automation extensively. Even the free tier offers significant value for light usage, while Pro and Teams plans unlock powerful AI capabilities and workflow efficiency for growing teams and enterprises.

With a 30-day refund guarantee, flexible billing, and a generous free version, Taskade’s pricing reflects its balance of accessibility and advanced functionality.

How to Use Taskade: A Step-by-Step Guide

Taskade is designed to make task management, collaboration, and productivity seamless for individuals and teams. Follow these straightforward steps to get started and make the most of Taskade’s powerful features.

1. Sign Up and Set Up Your Workspace

• Visit the Taskade website or download the mobile/desktop app for your platform (iOS, Android, Windows, or Mac).
• Sign up for a free account using your email, Google, or Apple ID.
• Create your first workspace—name it based on your project, team, or purpose (e.g., “Marketing Team” or “Personal Goals”).

2. Create Projects and Lists

• Click “New Project” to start organizing your tasks, notes, or ideas.
• Choose a template or start with a blank project.
• Add tasks, subtasks, and notes using bullet points, checkboxes, or hierarchical lists for easy tracking.
• Customize project views: switch between List, Board (Kanban), Mind Map, Table, Calendar, or Gantt Chart depending on your preference and needs.

3. Invite Team Members

• In your workspace or project, click “Invite” to add teammates via email.
• Assign roles and permissions (editor, viewer, admin) to control access and collaboration.
• Team members will receive an instant invite link and can join for real-time teamwork.

4. Use AI Agents & Automation

• Click the AI icon inside your workspace to use Taskade’s AI project studio.
• Build or activate custom AI agents to automate workflows, generate notes, summarize text, or brainstorm ideas.
• Set up automation flows for repetitive processes (e.g., recurring tasks, daily standups).

5. Collaborate in Real-Time

• Edit documents and task lists together—changes sync instantly for all users.
• Use built-in chat and video call features to brainstorm, discuss updates, or hold remote meetings.
• Tag teammates with “@” mentions and assign tasks for clear accountability.

6. Organize & Visualize Work

• Create folders, organize projects by topic or client, and use tags for smarter filtering.
• Drag and drop items to rearrange tasks and prioritize easily.
• Switch between project views to visualize work from different angles (e.g., timeline for deadlines vs. mind map for brainstorming).

7. Integrate and Export

• Connect Taskade to apps like Google Calendar, Slack, and GitHub for seamless workflow integration.
• Export projects and data as PDF, Markdown, text, or image files for sharing or backup.

8. Track Progress & Stay Secure

• Use built-in dashboards to monitor project progress, deadlines, and team contributions.
• Benefit from strong security features—end-to-end encryption and GDPR compliance—to keep your work protected.

Pro Tips

• Explore templates: Jumpstart projects with 500+ ready-made templates for meetings, sprints, content planning, and more.
• Mobile on-the-go: Stay productive anywhere with Taskade’s mobile apps.
• Upgrade as needed: When you need more storage, users, or advanced features, check out paid plans for extra power and flexibility.

With these steps, you’ll quickly harness the power of Taskade to organize tasks, enhance team collaboration, and boost productivity—whether you’re working solo or with a team.

Taskade User Reviews

Real user feedback offers invaluable perspectives beyond marketing claims. Here’s what users and reviewers are saying in 2025 based on platforms like GetApp, SelectHub, and Reddit.

What Users Love

• High satisfaction: Taskade scores 4.7 out of 5 on GetApp based on 66 reviews—with 92% of users recommending the platform.
• User-friendly experience: Clean, colorful interface praised for being intuitive even for new users.
• Powerful AI integration: Users appreciate the AI Agents and automation flows for speeding up task planning and content generation.
• Flexible collaboration and views: Lists, boards, mind maps, calendars, real-time chat/call features are frequently mentioned as standout strengths.
• Strong template library: Hundreds of pre-built templates help teams jumpstart projects quickly.

Highlight quotes:

“Taskade is absolutely one of the coolest I’ve used for both business and personal purposes… an amazing AI‑powered tool that boosts productivity and makes work fun.”
— User “Distraction Deflector”

“Once you learn how to truly use Taskade… it becomes everything you could ever need to master your own personal productivity.”
— Reddit user PandaTrick501 on ADHD workflow success

Common Concerns & Critiques

• Cluttered UI: Some users feel overwhelmed by an interface filled with features, which can affect usability for simple use cases.
• Performance issues: Slower loading times and lag reported, especially with large files or lots of embedded media.
• AI agents’ quirks: Agents sometimes behave unpredictably—failing to acknowledge existing tasks, skip due dates, or ignore context across projects.
• Challenging learning curve: Advanced features, powerful as they are, may intimidate non-technical or casual users.
• Support issues: Some users faced difficulties obtaining timely support, especially around renewals and refunds.
• Calendar sync problems: Users report issues with the native Taskade calendar and limited automation support for events.

Highlight quotes:

“The agent almost never creates the task with a due date, but rather includes the date in the name… I then have to remind it to add a due date.”
— Taskade AI agent feedback

“The UI feels very cluttered… the app seems to have too many overlapping functions, which can overwhelm.”
— Juliety review on UI/UX

“Support is incredibly slow to get back… the calendar doesn’t work reliably.”
— Reddit and app store feedback

Taskade is a strong performer in AI-powered productivity, especially for users who enjoy exploring advanced automation and team collaboration in a visually engaging platform. The strengths are clear—real-time task views, AI workflows, flexible templates, and a supportive user base.

However, if you’re looking for simpler task tools, high-performance workflows without monthly lags, or very responsive support, you may want to weigh these limitations carefully.

Of course. Here are some of the primary use cases for Taskade, showcasing its versatility for different teams and individuals.

Taskade Use Cases

Taskade’s flexible and all-in-one design allows it to be adapted for a wide variety of professional and personal workflows. Its strength lies in consolidating multiple functions into a single, cohesive platform.

1. Agile Project Management

For tech teams and startups, Taskade serves as a lightweight yet powerful tool for managing development cycles.

• Sprint Planning: Teams can utilize the Kanban-style Board view to organize user stories, tasks, and bugs into columns like ‘Backlog’, ‘In Progress’, and ‘Done’.
• Roadmap Development: The Mind Map or Org Chart view is excellent for visualizing product roadmaps and feature hierarchies.
• Bug Tracking: A dedicated project can be set up to log, prioritize, assign, and track the status of bug fixes in real-time.

2. Content Creation & Editorial Calendars

Content writers, marketing teams, and agencies can streamline their entire content lifecycle within Taskade.

• Content Pipeline: Manage articles from concept to publication using a Board view to track stages like ‘Ideation’, ‘Drafting’, ‘Editing’, and ‘Published’.
• AI-Powered Outlines: Leverage Taskade AI to brainstorm blog topics, generate structured article outlines, and create social media copy.
• Collaborative Writing: Multiple writers and editors can work on a document simultaneously, leaving comments and feedback directly within the project.

3. Team Meetings and Brainstorming

Taskade excels at making meetings more productive and ensuring that ideas are captured and acted upon.

• Meeting Agendas: Create and circulate structured agendas before a meeting. During the call, use it as a live document to guide the discussion.
• Live Brainstorming: The Mind Map view is perfect for real-time brainstorming sessions, allowing teams to visually connect ideas as they emerge.
• Action Items: Instantly convert discussion points into assigned tasks with due dates, ensuring accountability and follow-through directly from the meeting notes.

4. Personal Productivity and Goal Tracking

Beyond team collaboration, Taskade is an excellent tool for individual task and knowledge management.

• Daily To-Do Lists: Use the simple List view to manage daily tasks, with the ability to create nested checklists and set deadlines.
• Personal OKRs: Break down long-term personal or professional goals into smaller, actionable steps and track your progress.
• Personal Knowledge Base: Create a personal wiki to organize study notes, save important links, and structure research for easy retrieval.

What Makes Taskade Stand Out?

Taskade truly stands head and shoulders above its competitors by fundamentally rethinking what a productivity workspace should be. While many tools force you into a single methodology, Taskade excels by providing a fluid, all-in-one environment. Where others fall short, requiring you to jump between apps for tasks, notes, and calls, Taskade integrates them seamlessly.

The innovative design of Taskade clearly sets it apart. The ability to instantly transform a single project between a structured list, a visual Kanban board, a dynamic mind map, or a calendar is a powerful feature not commonly found elsewhere. This, combined with a deeply integrated AI assistant and built-in chat and video calling, places it in a league of its own. It’s not just a task manager; it’s a unified, real-time command center for collaborative work, offering exceptional value and setting a new standard for team productivity.

FAQs

Conclusion

Taskade presents a compelling case for being the central hub for your team’s productivity. Its strength lies in successfully merging task management, note-taking, and real-time communication into a single, cohesive platform. The addition of a practical AI assistant and the flexibility of multiple project views make it a versatile tool for a wide range of users.

In preparing this review, we conducted a thorough analysis of the platform’s features, tested its user interface, and compared its value proposition against leading alternatives in the market. While it may not have the extensive native integrations of some competitors, its generous free plan and the sheer utility of its all-in-one design make it an outstanding choice.

If you are a remote team, a small to medium-sized business, or even an individual looking to escape the chaos of app-switching, Taskade is a top contender that is certainly worth trying in 2025.