Planning events—whether small corporate meetups or large-scale conferences—requires more than just sending invitations and booking venues. It’s about managing registrations, coordinating teams, streamlining logistics, analyzing attendance data, and delivering seamless experiences to attendees.
According to a 2024 report by Grand View Research, the global event management software market is projected to grow at a CAGR of 11.5% from 2023 to 2030. With the increasing need for automation and real-time data insights, event organizers are shifting toward dedicated platforms that simplify everything from planning to post-event reporting.
Now more than ever, tools like Cvent, Eventbrite, and Bizzabo are becoming integral to making events successful and scalable. Whether you’re managing a virtual conference, a wedding, a fundraising gala, or an internal workshop, having the right software helps cut down manual effort, reduces chances of error, and enhances attendee satisfaction.
Still wondering which one to choose? We’ve rounded up the best event management software options that cater to different needs—be it budgeting, guest tracking, or marketing integrations. So, if you’re planning your next big event and want to do it like a pro, this list has you covered.
What is Event Management Software?
Event management software is a digital platform that helps organizers plan, manage, and execute events more efficiently. It centralizes key functions like attendee registration, ticketing, event marketing, scheduling, venue management, communication, and post-event analytics.
These tools are designed to reduce manual tasks, improve collaboration, and deliver a seamless experience for both organizers and attendees. Whether you’re hosting a small workshop, a virtual summit, or a multi-day conference, event management software helps streamline the entire process from start to finish.
Key Criteria for Evaluating Event Management Software
Choosing the right event management platform depends on your event goals, team size, and technical requirements. Here are the most important factors to consider:
1. Ease of Use
The platform should have an intuitive interface with easy navigation, drag-and-drop tools, and minimal learning curve—even for non-technical users.
2. Registration and Ticketing
Look for software that supports customizable registration forms, multiple ticket types, waitlists, and discount codes. Payment gateway integration is a must.
3. Event Marketing Tools
Email campaigns, social media promotion, and landing page creation can help drive attendance. Automation and A/B testing are added bonuses.
4. Onsite and Virtual Check-In
Mobile apps or QR code scanning capabilities streamline check-ins. For virtual or hybrid events, support for live streaming and webinars is essential.
5. Attendee Engagement Features
Live polls, Q&A sessions, chatrooms, and networking tools enhance the attendee experience and keep participants involved throughout the event.
6. Analytics and Reporting
Robust analytics dashboards should provide real-time metrics on registrations, engagement, attendance rates, and ROI.
7. Customizability
The ability to customize branding, registration forms, communication emails, and event workflows is key to maintaining your brand identity.
8. Integration Capabilities
Ensure the platform integrates with your existing tools like CRM systems, email marketing software, calendars, and payment processors.
9. Security and Compliance
Look for features like GDPR compliance, SSL encryption, data backups, and role-based access control to keep attendee data secure.
10. Scalability and Support
The tool should scale with your needs—whether you’re hosting a small seminar or a large international conference. Access to responsive customer support and onboarding resources is also important.
List of Best Event Management Software in 2025
| Software | Key Features | Starting Price | Ideal For | Free Trial |
|---|---|---|---|---|
| Social Tables | Floor planning, seating charts, guest management | Custom Pricing | Event planners, venues | Yes |
| EventEngage | Guest check-in, mobile app, engagement tools | From $49/month | Small to mid-sized events | Yes |
| Tripleseat | Sales CRM, event booking, lead tracking | From $129/month | Restaurants, hotels, venues | Yes |
| Cvent | Registration, email marketing, analytics | Custom Pricing | Large enterprises & conferences | Yes |
| Eventbrite | Ticketing, promotion, attendee management | Free + Fees | Community events, concerts | Yes |
| Regpack | Payments, forms, automated workflows | From $89/month | Workshops, training sessions | Yes |
| Member Solutions | Scheduling, billing, event tools for memberships | From $99/month | Clubs, associations | Yes |
| Monday.com | Task tracking, automation, timelines | From $9/user/month | Event teams, internal planning | Yes |
| Bizzabo | Hybrid events, AI-powered analytics | Custom Pricing | Enterprises, virtual events | Yes |
| Aventri | Venue sourcing, attendee engagement, analytics | Custom Pricing | Global event organizers | Yes |
Social Tables
Social Tables provides the best guest management, event planning, venue sourcing, and check-in services. This is a free event planning tool that allows you to quickly build to-scale designs. Using this software, you may plan out every aspect and share it with clients, venues, and partners. Furthermore, Social Tables assists you in managing guests “from VIPs to special meal demands” and graphically seating them in diagrams.
The tool also develops award-winning solutions for venues and hotels, such as event sales platforms, CRM software, and event services platforms.
Key Features:
- Drag-and-drop floor plans
- Guest list management
- Collaboration tools for vendors and teams
- Real-time updates and customization
Starting Price: $199
EventEngage
EventEngage is a feature-rich event management software that allows you to manage and develop virtual, in-person, and hybrid events from start to finish. The software is loaded with capabilities that will help you personalize, sell, and develop a powerful brand image for your event. For example, EventEngage allows you to develop fully SEO-optimized landing pages for your event.
You can also use the program to organize an event on your brand’s domain with personalized artwork. The tool can also help you with member registration. To make registration as easy as possible, you may provide discount coupons, employ logic-based registration forms, and integrate payments.
Key Features:
- Live polling and Q&A
- Branded mobile app
- Ticket scanning and check-ins
- Post-event analytics
Starting Price: From $49/month
Tripleseat
For unique event settings, Tripleseat is the finest event planning software available. It’s an event and sales management online tool specially designed mostly for restaurants, hotels, and venues. You may improve event sales and expedite the planning process by using Tripleseat.
You may convert leads to reservations, collect event leads, generate contracts and BEOs, and much more. Tripleseat also provides several reporting tools to analyze ROI for event professionals who are obsessed with statistics.
Key Features:
- Event booking CRM
- Lead capture and conversion tracking
- Calendar integration
- BEO and proposal templates
Starting Price: From $129/month
Cvent’s
Cvent is a cloud-based event management solution for booking venues, engaging attendees, selling tickets online, managing events, customizing mobile event applications, managing budgets, and determining the event’s overall impact. And by greatly simplifying Planning and Promotion, it increases the event’s effect.
Overall Cvent is a nice tool that streamlines and automates the whole event planning process. It begins with locating a location and concludes with event reports and personalized dashboards.
Key Features:
- Registration management
- Budget tracking and analytics
- Onsite check-in solutions
- Event marketing automation
Starting Price: Custom Pricing
Eventbrite
Eventbrite, which is a worldwide ticketing platform, gives its customers a simple and sorted way to plan, create, advertise, as well as monitor any type of event.
Using the amazing event management capabilities of this tool, such as online ticket sales, email invitation generation, and attendee monitoring, as well as managing and planning all of the other components of the event, it can be readily tailored to the user’s requirements.
Key Features:
- Free ticketing for free events
- Event discovery & social promotion
- Payment processing
- Attendee data analytics
Starting Price: Free + Service Fees
Regpack
Regpack permits you to generate an infinite number of attendance kinds and personalize registration forms. You may also check in visitors using a mobile device or simply allow them to check in themselves. Other than that, you can even include the program on the sign-up page of your website.
Group registration and secure payment processing are also available. If you wish to sell things alongside the event, then you can also include a cart and rapid checkout. Then use the software’s survey tool feature, and solicit comments from guests or attendees.
Key Features:
- Custom registration flows
- Group management
- Integrated payment systems
- Email communication tools
Starting Price: From $89/month
Member Solutions
Member Solutions has grown since its founding back in 1991 to now feature a variety of tools that proves helpful for event planning. Fitness studios frequently use this software since it was designed specially to handle membership registrations.
The tool uses a collection of templates, and its event registration function makes it easier to construct liability releases, signup forms, and other informative attendance papers. All forms are blank and easy to customize with your company’s branding. And the email marketing tool of Member Solutions tool might assist in keeping guests informed about your event if you are someone who dabbles in marketing.
Key Features:
- Online booking and scheduling
- Payment & invoicing tools
- CRM and email marketing
- Event calendar for members
Starting Price: From $99/month
monday.com
Monday.com is an amazing tool, an event management software that handles nicely all the venue booking, logistics, event tickets, budgeting, and attendance monitoring.
It is a visual and straightforward tool, used for organizing, planning, and executing your work effectively all in one spot. The software features easy-to-use and simple templates. Monday.com may be used to arrange both a major business conference and a small family gathering.
Key Features:
- Visual task tracking boards
- Timeline & Gantt views
- Automation rules
- Team collaboration & file sharing
Starting Price: From $9/user/month
Bizzabo
Bizzabo is an extremely sophisticated event management software that helps its customers by empowering them to plan an effective event with a more individualized experience for attendees.
With its easy-to-use and user-friendly tools. It links & organizes the contact database, raises sponsorship opportunities, improves the campaigning network, streamlines the ticketing process, and generates insightful event analytics.
Key Features:
- Virtual & hybrid event capabilities
- Attendee networking
- Real-time performance dashboards
- Custom branding
Starting Price: Custom Pricing
Aventri
Aventri is a scalable and user-friendly event and meeting management tool, enabling an organization to create enjoyable and memorable meeting experiences for the invitees, participants, and hosts.
The software enables its users to design an appealing registration site that is mobile-responsive to facilitate quick and hassle-free event registration. Another of its feature is- a digital business card may be created with the Aventri Smart Tag. And this smart tag will allow for automated check-in and check-out for its owner. Letting the attendees easily exchange their contact details.
Key Features:
- Venue sourcing
- Attendee engagement tracking
- Surveys and reporting
- Multi-language support
Starting Price: Custom Pricing
FAQs
What is event management software used for?
Event management software is used to plan, organize, and execute events by automating tasks such as registration, ticketing, scheduling, communication, and attendee engagement. It helps reduce manual work and improves event coordination.
Which event management software offers a free trial?
Most popular event management platforms like Cvent, Tripleseat, Monday.com, and EventEngage offer free trials to let users test their features before committing to a paid plan. These trials typically range from 7 to 30 days.
Is Eventbrite free to use for small events?
Yes, Eventbrite allows you to create and manage free events at no cost. For paid events, the platform charges a small service fee per ticket, which can be absorbed by the organizer or passed on to the attendees.
Which software is best for hybrid or virtual events?
Platforms like Bizzabo and Cvent are ideal for hosting hybrid or virtual events. They offer tools for live streaming, virtual networking, attendee tracking, and real-time analytics to enhance digital experiences.
Can I integrate event management software with other tools?
Yes, most event management platforms offer integrations with popular tools such as CRMs (Salesforce, HubSpot), email marketing software (Mailchimp), payment gateways (Stripe, PayPal), and calendar apps (Google Calendar).
Do these platforms support mobile check-ins and ticket scanning?
Yes, many platforms like EventEngage, Eventbrite, and Regpack include mobile apps that allow event staff to scan tickets, manage guest lists, and facilitate check-ins directly from smartphones or tablets.
Are there solutions specifically for venues and restaurants?
Yes, Tripleseat is designed specifically for restaurants, hotels, and venues. It offers tools for lead tracking, sales CRM, and booking management tailored to the hospitality industry.
Is my attendee data secure with event management software?
Reputable event management platforms follow strict security standards including data encryption, GDPR compliance, and role-based access controls to ensure attendee information is stored and managed securely.
Can I customize registration forms and workflows?
Yes, platforms like Regpack and Cvent allow full customization of registration forms, workflows, and user journeys. This helps collect specific attendee data and streamline the onboarding process.
Conclusion
Choosing the right event management software depends on your event type, budget, and goals. Whether you’re hosting a large corporate summit or a local workshop, platforms like Cvent and Bizzabo offer robust solutions, while tools like Eventbrite and Monday.com provide more cost-effective and flexible options for smaller teams.
Investing in a tool that aligns with your planning needs not only improves attendee experience but also saves time, reduces manual errors, and boosts event ROI. Take advantage of free trials, test out features, and pick the one that scales with your events.
